Team Coordinator

• Be the organisational backbone - support projects, billing, audits, and team processes
• Work in a flexible, collaborative culture that values growth, balance, and teamwork
• Enjoy variety - from managing timekeeping systems to coordinating team events

Join Fusion5 as a Team Coordinator and play a vital role in keeping projects, processes, and people running seamlessly.

At Fusion5, we're more than a solutions provider - we're Transformation Partners. We help ambitious organisations across Australia and New Zealand go beyond software by delivering connected, innovative solutions in business applications, AI, cloud, and security. Our focus is on unlocking greater value, freedom, and impact from technology investments - and we bring the same passion for success to creating a collaborative, supportive workplace for our people.

We're now looking for a proactive Team Coordinator to join our Human Capital Management (HCM) team in Melbourne. This role is central to keeping our projects, processes, and people running smoothly. You'll provide essential operational and administrative support, helping to ensure compliance, efficiency, and great service delivery.

What you'll do

As Team Coordinator, you'll be the organisational backbone of the HCM team, supporting projects, processes, and people to ensure everything runs efficiently. Your responsibilities will include:

• Coordinating internal and external communications, keeping teams informed and audit-ready.
• Managing clock hardware orders, liaising with vendors, internal stakeholders, and customers.
• Supporting audit processes by collating documentation, maintaining logs, and tracking follow-ups.
• Supporting the resolution of billing queries by coordinating with finance and project teams to ensure issues are addressed promptly and invoicing remains accurate.
• Creating and managing orders in our internal system (Cecil), ensuring accuracy and compliance.
• Assisting with support desk ticket follow-ups, documentation, and process updates.
• Providing general team admin support - from onboarding and offboarding to organising team events.

What you'll bring

We're looking for someone who thrives in a busy environment, loves problem-solving, and takes pride in getting the details right. The ideal candidate will bring:

• Demonstrated experience in administrative or operations support, with the technical confidence to navigate multiple systems, tools, and processes.
• Strong attention to detail and accuracy in written communication and documentation.
• Confidence juggling multiple priorities while meeting tight deadlines.
• A proactive, customer-focused approach with the initiative to suggest improvements.
• Familiarity with HCM systems, project support, audits, or billing processes (desired but not essential)

Why you'll love working here

At Fusion5, we're proud of our inclusive, people-first culture. We value flexibility, collaboration, and continuous learning. You'll also enjoy:

• Flexible work arrangements and a genuine focus on work-life balance.
• Birthday leave and volunteer days.
• Regular team and social events.
• Opportunities to learn and grow your career in a supportive environment.

If you're an organised problem-solver who thrives on keeping things running smoothly and enjoys being the dependable "go-to" person in a busy team - we'd love to hear from you.

Apply today to join Fusion5 as our next Team Coordinator in Melbourne.